Free Template · Virtual Assistants
Client Communication Template Pack
Five ready-to-adapt message templates a VA can use — daily update, weekly report, delay heads-up, clarifying question, and handoff.
What's inside
- Daily update message
- Weekly report format
- Delay / heads-up note
- Clarifying question + handoff
Format: PDF · 1 page · Free to use and adapt.
Download this template — free
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Preview
Inside the template: Daily Update
Adapt the [brackets]. Consistent communication is what makes a remote VA feel in-house.
Daily Update
Hi [Name] — today I completed [X, Y, Z]. [N] item(s) need your input (see below). Plan for tomorrow: [A, B]. Anything to reprioritize?
The full PDF continues with: Weekly Report · Delay / Heads-up · Clarifying Question · Handoff.
How to use it
Three steps
- Download the PDF (email-gated, free) and open it alongside the work you want to organise.
- Fill in the blanks with your own details and remove sections you do not need — it is a starting point, not a form.
- Share the adapted version with whoever will use it and revisit it after the first month — most teams trim it once the habit sticks.
Need the person, not just the template?
Hire a customer support VA →Support reps trained on structured client updates — from $6/hour.
Client Communication Template Pack — FAQs
Five ready-to-adapt message templates a VA can use — daily update, weekly report, delay heads-up, clarifying question, and handoff. It is organised into 5 sections — Daily Update; Weekly Report; Delay / Heads-up; Clarifying Question; Handoff — and covers Daily update message, Weekly report format, Delay / heads-up note, Clarifying question + handoff. Format: PDF, one page, free to use and adapt.
Founders, executives and small-team managers hiring or managing a virtual assistant for the first time, and agencies standardising how their VAs work.
Yes. It is free — we ask for a work email so we can send the download link. It ships as a PDF you can print or copy into your own document; adapt it freely for internal use. It is provided for planning and is not legal, financial, tax or compliance advice.
Every Zedtreeo VA starts with a free 5-day trial; using this template during the trial gives you a structured way to onboard, brief and evaluate them from day one. VAs start at $6/hour (about $1,056/month full-time).
Need the People, Not Just the Template?
Zedtreeo places pre-vetted remote staff from $1,056/month with a free 5-day trial — replacement at no cost, no contracts.