Hire a Virtual Assistant for Bookkeeping — Dedicated, Managed & Accountable

Our bookkeeping VAs handle the full cycle: accounts payable and receivable, bank and credit card reconciliation, general ledger management, journal entries, invoice processing, payroll support, expense categorization, month-end and year-end close, financial statement preparation (P&L, balance sheet, cash flow), tax preparation support, and 1099 processing. They work in QuickBooks, Xero, FreshBooks, Wave, and other cloud accounting platforms.

Every bookkeeping VA is 100% dedicated to your business. They work exclusively on your accounts, transactions, and financial reporting during agreed hours — no shared resources, no split attention. Full-time means 40 hours/week committed to your bookkeeping operations.

Our bookkeeping VAs are proficient in QuickBooks Online, QuickBooks Desktop, Xero, FreshBooks, Wave, Zoho Books, Sage, and NetSuite. They also work with supporting tools like BILL.com, Dext (Receipt Bank), Expensify, Gusto, ADP, Stripe, and Shopify for integrated financial workflows.

We define clear accuracy metrics upfront: reconciliation accuracy rates, month-end close deadlines, error rates, and reporting timeliness. Your bookkeeper owns these targets. Zedtreeo manages performance tracking, weekly quality audits of transaction entries, deadline monitoring, and monthly accountability reporting. You get visibility into every metric.

You get a 5-day working evaluation with your selected bookkeeping VA at no cost. They execute real bookkeeping tasks: bank reconciliation, invoice entry, expense categorization, AP/AR processing, or financial report preparation — whatever you need. Assess their accuracy, speed, software proficiency, communication, and fit before committing.

Yes — scaling is straightforward. Start part-time (20 hrs/week) at ~$5/hr and move to full-time (40 hrs/week) when ready. No long-term contracts or penalties for adjusting hours. Many businesses start with basic bookkeeping and expand to include payroll, tax prep, and financial reporting as they grow.

We provide a replacement along with full transition support — including knowledge transfer of your chart of accounts, reconciliation workflows, vendor/client records, and seamless onboarding of the replacement. Our goal is bookkeeping continuity, not just filling a seat.

Our bookkeeping VAs work flexible shifts aligned to your business hours. US clients typically get evening/night EST/PST coverage via IST daytime shifts. UK/EU/AU clients get 4–6 hours of real-time overlap for meetings and quick questions. For most bookkeeping tasks, timezone overlap is less critical since the work is output-based — reconciled books, processed invoices, and reports delivered by your deadline.

Absolutely. All bookkeeping VAs sign comprehensive NDAs and data protection agreements before engagement. We enforce endpoint protection, encrypted VPN connections, restricted access protocols, and SOC 2-aligned security practices. Your financial data, bank credentials, and accounting records remain confidential and protected at all times.

Transparent pricing: $5/hr for both part-time (20 hrs/week = ~$400/month) and full-time (40 hrs/week = ~$800/month). Prepaid monthly billing. No deposit, setup fees, or lock-in contracts. Month-to-month rolling terms — cancel anytime with no penalties.

Yes. Our bookkeeping VAs regularly collaborate with CPAs, tax accountants, and fractional CFOs. They prepare CPA-ready financial packages, organize documentation for tax filings, respond to accountant queries, and ensure your books are clean and compliant before review periods. They become an extension of your finance team.

Yes — e-commerce bookkeeping is a core specialization. Our VAs reconcile Shopify, Amazon, WooCommerce, Etsy, and Stripe transactions. They handle marketplace fee tracking, COGS calculations, inventory cost accounting, multi-channel revenue reporting, and sales tax compliance across states and countries. Explore other hiring options →

Average 12 days from initial brief to first work day. Process: Day 1 requirements gathering, Days 2–3 candidate shortlisting, Days 3–5 interviews and selection, Days 5–12 background verification, NDA signing, and onboarding. Expedited hiring available for urgent needs.

Our bookkeeping VAs serve e-commerce brands, SaaS companies, professional services firms, real estate agencies, healthcare practices, construction companies, restaurants, nonprofits, and CPA firms. Industry-specific chart of accounts knowledge and compliance awareness included.

Yes. Many of our clients have replaced $45K–$65K/year in-house bookkeepers with Zedtreeo VAs at 75-85% lower cost while maintaining or improving accuracy and turnaround times. Our managed accountability model means you get the oversight benefits of an in-house hire with the cost efficiency of remote staffing. The key difference: Zedtreeo manages performance so you don't have to.

Yes. Our bookkeeping VAs handle payroll processing through platforms like Gusto, ADP, and Paychex. This includes employee pay calculations, tax withholdings, direct deposit processing, payroll journal entries, W-2 and 1099 preparation support, and contractor payment tracking. They work alongside your payroll platform to ensure accurate, on-time payments.