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Remote Staffing Cost Guide 2025
Complete pricing breakdown by role • Calculate your exact savings • Compare remote vs. in-house costs
How Much Can You Really Save?
Remote staffing can cut your hiring costs by 60-80% compared to local hiring. But the actual savings depend on your specific needs, role, and location.
This guide breaks down exactly what you'll pay for different roles, including hidden costs most platforms don't mention.
✓ 60-80% Cost Reduction
Compared to in-house hiring with full overhead
Compared to in-house hiring with full overhead
✓ ROI in 60-90 Days
Most clients see payback within first quarter
Most clients see payback within first quarter
✓ Zero Hidden Fees
Transparent pricing with no surprise costs
Transparent pricing with no surprise costs
✓ Flexible Scaling
Add or remove staff as needs change
Add or remove staff as needs change
Remote Staffing Pricing by Role
Virtual Assistants
Junior VA
Monthly Rate:
$500-700
Annual Cost:
$6,000-8,400
Skills:
Email, scheduling, data entry
Experience:
0-3 years
💰 Save $52K+/year vs. in-house
Mid-Level VA
Monthly Rate:
$800-1,200
Annual Cost:
$9,600-14,400
Skills:
Project management, research, client support
Experience:
3-7 years
💰 Save $46K+/year vs. in-house
Senior VA
Monthly Rate:
$1,500-2,000
Annual Cost:
$18,000-24,000
Skills:
Leadership, strategy, specialized domain knowledge
Experience:
7+ years
💰 Save $36K+/year vs. in-house
Software Developers
Junior Developer
Monthly Rate:
$1,500-2,000
Annual Cost:
$18,000-24,000
Skills:
Frontend/Backend basics, common frameworks
Experience:
0-2 years
💰 Save $138K+/year vs. in-house
Mid-Level Developer
Monthly Rate:
$2,000-2,800
Annual Cost:
$24,000-33,600
Skills:
Full stack, architecture, team collaboration
Experience:
2-5 years
💰 Save $128K+/year vs. in-house
Senior Developer
Monthly Rate:
$3,000-4,000
Annual Cost:
$36,000-48,000
Skills:
Architecture, mentoring, specialized domains
Experience:
5+ years
💰 Save $114K+/year vs. in-house
Accountants & Bookkeepers
Bookkeeper (Part-Time)
Monthly Rate:
$600-900
Annual Cost:
$7,200-10,800
Skills:
QuickBooks, bank reconciliation, AR/AP
Hours:
20 hours/week
💰 Save $46K+/year vs. in-house
Bookkeeper (Full-Time)
Monthly Rate:
$1,200-1,500
Annual Cost:
$14,400-18,000
Skills:
Full accounting, tax support, reporting
Hours:
40 hours/week
💰 Save $56K+/year vs. in-house
Senior Accountant
Monthly Rate:
$2,000-2,800
Annual Cost:
$24,000-33,600
Skills:
Strategic accounting, tax planning, audit
Hours:
40 hours/week
💰 Save $100K+/year vs. in-house
Medical & Healthcare
Medical Billing VA
Monthly Rate:
$600-850
Annual Cost:
$7,200-10,200
Skills:
ICD-10, CPT, claims processing, payer knowledge
Specialization:
HIPAA-compliant, specialized training
💰 Save $43K+/year vs. in-house
Medical Coder
Monthly Rate:
$700-1,000
Annual Cost:
$8,400-12,000
Skills:
Certified coding, diagnosis documentation
Specialization:
CPC/CCPC certified, domain expertise
💰 Save $41K+/year vs. in-house
RCM Specialist
Monthly Rate:
$1,000-1,500
Annual Cost:
$12,000-18,000
Skills:
Full RCM management, AR optimization, compliance
Specialization:
End-to-end revenue cycle expertise
💰 Save $36K+/year vs. in-house
Complete Cost Comparison: Remote vs. In-House
This table shows total annual cost including salary, benefits, taxes, and overhead:
| Role | In-House Total Cost | Remote Annual Cost (Zedtreeo) | Annual Savings | Savings % |
|---|---|---|---|---|
| Virtual Assistant (Mid-Level) | $60,750 | $11,040 | $49,710 | 82% |
| Full Stack Developer | $162,000 | $33,120 | $128,880 | 80% |
| Bookkeeper (Full-Time) | $74,250 | $16,560 | $57,690 | 78% |
| Medical Billing Specialist | $54,000 | $8,970 | $45,030 | 83% |
| Customer Support Agent | $48,000 | $7,200 | $40,800 | 85% |
Note: In-house costs include 35% overhead (benefits, taxes, office space, equipment, training, management time). Remote costs include salary + platform fees. Does not include one-time onboarding costs (typically $0-500).
What's Included in Remote Staffing Price
Zedtreeo Pricing Includes:
- Dedicated, pre-vetted professional (not a freelancer marketplace)
- Comprehensive vetting (skills test, background check, references)
- Full payroll processing and tax compliance
- GDPR/HIPAA/SOC-2 compliance handling
- Onboarding and integration support
- Ongoing account management and support
- Replacement guarantee (free replacement within 2 weeks if not satisfied)
- Performance tracking and metrics
- Emergency coverage support
What's NOT Included (But Worth Noting):
- International wire transfer fees (if you pay directly vs. payroll processing): $25-100/transaction
- Specialized software or tools needed for role (your responsibility)
- VPN or security infrastructure (your responsibility)
- Additional management time for remote team integration
Calculate Your Exact Savings
What About Hidden Costs?
We're completely transparent. Here's what most platforms hide:
Myth: "You'll pay $500/month, but really it's $1,000+"
Reality with Zedtreeo: You see exactly what you pay. Here's the breakdown for a $1,000/month hire:
The Real Cost Breakdown
Staff Salary:
$800
Payroll Processing:
$50
International Transfer:
$40
Compliance & Tax Handling:
$50
Account Management:
$30
Onboarding & Support:
$30
TOTAL MONTHLY:
$1,000
Compare this to other platforms that add 10-20% hidden fees, currency exchange losses, and surprise compliance costs.
Frequently Asked Questions
Q: Are these the only costs I'll pay?
A: Yes, except for international transfer fees (if paying directly). Our pricing is all-inclusive: payroll, compliance, onboarding, account management, and support. No surprise fees.
Q: What if the hire doesn't work out?
A: We offer a 2-week replacement guarantee. If you're not satisfied, we replace them at no cost. This means you're not locked in to a bad hire.
Q: How quickly can I scale up or down?
A: We can add staff in 5-7 days. If you need to reduce, you can remove staff immediately (or give 30 days notice if part of a contract). No penalties for scaling.
Q: Can I hire part-time staff?
A: Absolutely. Many of our clients hire VAs and customer support staff part-time (20-30 hours/week). Pricing adjusts accordingly.
Q: What about currency exchange rates?
A: Pricing is quoted in USD and locked. You pay the same amount each month regardless of currency fluctuations.
Q: How is this different from freelance platforms?
A: Freelance platforms charge 10-20% platform fees, have inconsistent quality, lack compliance support, and hire unreliable workers. We provide pre-vetted professionals, compliance handling, payroll processing, and ongoing account management. You get a dedicated team member, not a revolving door of freelancers.
Q: What's included in the "onboarding" process?
A: We handle system setup, tool access, documentation, and cultural integration. Your staff is typically productive within 5-7 days. We provide ongoing support to ensure successful integration.
Q: Can I see the calculator as a spreadsheet?
A: Yes! We can email you a customized cost analysis spreadsheet. Just request one below.
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